Executive Assistant/Office Manager

Role:

• Provides support to the Executive Team. Manages Administrative Staff and Oversees Facilities, Warranty, and IT.
• Reports to the President

Responsibilities:

Office

• Coordinates Executive Teams’ calendar, contacts, and inbox/outbox.
• Manages Front Desk processes and Receptionist.
• Drafts monthly Job Review Schedule and distributes calendar appointments.
• Manages and completes Annual Reviews for: Receptionist and IT Manager.
• Manages subordinates’ time and attendance, and ensures time is properly allocated for all team members including Warranty Staff, and Office Service Laborers.
• Orders and maintains stock for Hamel apparel and promotional items.
• Assists Accounting Department by reconciling monthly phone bill allocations and Credit Card purchases.
• Coordinates company-wide events.
• Oversees management of Hamel Offices/Property and Tenant facilities such as repairs, requests, cleaning, leases.

Warranty/IT

• Oversees Warranty processes and schedule.
• Assists the IT Manager with the IT processes and procedures: Phones, Computers, Cable, and other Equipment

Other Duties As Assigned

Core Competencies

• Communication
• Discretion
• Integrity
• Time Management